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Executive Assistant

Posted on 12.6.21 in Employment

Job Posting #: 1704-21

Position Summary

Hands TheFamilyHelpNetwork.ca is seeking an Executive Assistant to provide confidential administrative services. The successful candidate will implement appropriate administrative systems to manage the day-to-day administrative operations effectively and efficiently.

Hours of Work

Permanent full-time (35 hours per week) – 1 position

Full-time contract (35 hours per week) ending March 31, 2023, with the possibility of extension – 1 position

Location

  • North Bay, ON
  • Sturgeon Falls, ON
  • Sundridge, ON
  • Bracebridge, ON
  • Parry Sound, ON or
  • Timmins, ON

Hourly Rate/Salary

Minimum $22.06 to maximum $27.56 per hour
Salary commensurate with education and experience

Closing Date

This posting will remain open until filled.  Applications will be reviewed starting on December 17, 2021.

Qualifications

  • College diploma in Executive Office Administration or Bachelor’s Degree in a relevant program
  • Three (3) years direct experience or five (5) years related experience at an Executive Assistant level
  • Excellent oral and written communication skills
  • Excellent organizational, problem-solving, and interpersonal skills
  • Advanced computer skills with demonstrated proficiency in the use of Microsoft Office products (Word, Excel, PowerPoint, Outlook)
  • Advanced knowledge in planning meetings; agendas, supporting documentation, and taking effective, comprehensive minutes
  • Flexibility to attend meetings and travel on a planned and short notice basis
  • Ability to function independently and/or in a team environment
  • Superior knowledge of administrative/office procedures and the ability to operate standard office equipment
  • Actively demonstrate an ongoing commitment to ensure your safety, the safety of fellow workers, clients and their families, visitors, and volunteers
  • Contribute and lead in the culture of safety and prevention of adverse health events for all in the organization
  • Demonstrate ability and commitment to maintain confidentiality
  • Successful applicants will be required to provide proof of eligibility to work in Canada prior to commencing work
  • A valid Ontario driver’s licence and use of a reliable motor vehicle
  • Preference will be given to bilingual (French/English) candidates
  • Clear Criminal Record Check, including vulnerable sector search

As a condition of employment, successful candidates are required to provide proof of full vaccination against COVID-19. Hands will engage in reasonable workplace accommodation, short of undue hardship, for any successful candidate who has a documented exemption under the Ontario Human Rights Code. Hands’ COVID-19 Vaccination Policy and associated Procedures can be found here.

Application Process

Hands TheFamilyHelpNetwork.ca is an equal opportunity employer and we value the importance of diversity, dignity and worth of every individual in the workplace. Hands offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by Hands regarding a job opportunity, please advise prior to the interview if you require accommodation.

We thank all applicants but only those selected for an interview will be contacted. Please forward your resume and cover letter, quoting competition #1704-21, to:

Human Resources Department
Hands TheFamilyHelpNetwork.ca
391 Oak Street East
North Bay, Ontario
P1B 1A3
resumes@handstfhn.ca